COVID-19 Help - Remote Collaboration

Is your business trying to move workers home so they can stay safe from the COVID-19? We can help you with the remote collaboration tools your business needs to stay connected through these difficult times.

Communicate more effectively

Get your team on the same page with group chat, online meetings, calling, and web conferencing.

Connect. Plan. Get work done.

Work efficiently with email, calendar, contacts, tasks, and more—together in one place.

Stay On Top

Stay up to date on any device with the latest versions of Word, Excel, PowerPoint, and more.

Customize your workspace

Get your team on the same page with group chat, online meetings, calling, and web conferencing.

Secure access to your business

Access sensitive information with user authentication and automated policy-based rules.

Protect your information

Help secure business data on personal and company-owned devices.

Help! All our work is on premises and we need to access our data

You need to get your people working right now, but don’t know exactly the solution your team needs. Our CloudNow package provides you with the basic tools you will need to get your people working from home immediately – by desktop, tablet and phone.

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mobile phone application developmentThe Spot Solutions CloudNow solution is based on Microsoft’s Office365 platform. You will have the following:

  1. SharePoint portal for communicating important information and news to all staff (calendar, OneNote for meeting minutes, FAQ page, push notifications)
  2. Document library where your team can exchange and work with important documents (including simultaneous co-editing on MS Word)
  3. Teams community for each department for chat and video conferencing
  4. OneDrive for personal work space
  5. Training for site administrators and all users

Every team has unique needs and ways that they optimize their work. We are experts at creating exactly the right tools for each of your teams. Right now many of our clients are finding that they need a quick solution immediately, but one that they can optimize in time. So a good first step is our CloudNow package with costs starting at $5,000 and $10/employee/month. We can have a platform in place in a few days. And we’re here to support your team with help and enhancements.

We’re a little ways in the cloud, but now need everyone to be remote

You are already using the Microsoft Office 365 platform already – maybe for one or two groups, or for a single business process. But now you need to quickly get the whole team operational to work from home. The Spot Solutions CloudReady package may be the right tool to get you operational right away.

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  1. Assess your people and needs
    We will inventory the number of users that need to collaborate. We will list specific collaboration tasks your team needs, including working with files, lists, notes, workflows, video conferencing, news, etc.
  2. Assess your cloud readiness
    We will review the number of users that currently have O365 accounts, the SharePoint or other O365 tools that are currently being used, any Teams sites or Power Apps that you currently use.
  3. Present the transition plan
    We will deliver a phased deliverable plan with a budget and schedule. Once approved, we will track progress against this plan.

 

Many of our clients need basic communication and collaboration solutions immediately, within a few days, with additional functionality and optimization over time.

Our CloudReady offering includes these features:

  • SharePoint portal for communicating important information and news to all staff (e.g. FAQ instead of fielding hundreds of questions by email, push notification of news and announcements)
  • Basic document library functionality, with eventually more advanced metadata features and migration of documents from network drive to SharePoint document library.
  • Teams community for each department for chat and video conferencing
  • OneDrive for personal work space
  • Active Directory integration for single sign-on using the same credentials as the local network
  • Training for site administrators and all users
  • High security SSL encryption
  • Mobile access
  • Power Apps and workflows to automate common business processes

We are using the cloud but need some immediate help in optimizing

You are an enterprise user of SharePoint on-prem and/or online, Office 365, Power Apps and maybe even Dynamics. You suddenly are faced with a huge portion of your workforce working from home. In order to quickly respond to the demand you need a wider bench on your IT team, and technical depth in you skill set to meet these immediate demands. Our team is available to help and we bring our extensive experience in providing solutions to firms exactly like yours.

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We will work with your team to understand the needs and then design a solution to provide you with business success. Our project management, design, implementation and organizational change management specialists will help make sure your new intranet / extranet achieves your business goals and is deployed seamlessly. We will help you implement the enhanced features and functionality available in today’s cloud technologies to solve your immediate needs. And the solutions we deliver will be scalable and maintainable to make them an excellent investment for the long term.

Would you like a FREE Consultation?

We are happy to help define your business needs and find the best software solution.

Fill out the form or give us a call 604-551-4640.

We promise to get back to you within 24 hours. No question is to simple.

    Some of Our Projects

    Fraser River Pile & Dredge
    City of Vancouver
    JDS Mining & Energy
    PHS Services
    Sask WCB
    Teck Resources
    Affordable Housing Societies
    yokahama logoYokohama
    Our Full Portfolio

    Spot is a valuable partner in helping us to maximize the value of our investment in SharePoint. We have worked with them on multiple projects and will continue to work with them because they are very thorough, professional and easy to work with.

    Lawrence KumarCMA Controller - Yokohama

    Spot just helped us upgrade, migrate and re-style our SharePoint. They are skilled, worked well with our own team and we will definitely work with them again.

    Andrew HartProject Manager - Houle Electric

    Our Promise To You

    • On time – We track every promise and over 97% of the time, we are on time.
    • On budget – Our tracked and weighted average budget performance across all our projects is nearly 100%.
    • Improved productivity – Take a look at our testimonials, our clients excel with our software!
    • Proven satisfaction – We track client satisfaction very carefully and know that our software is indeed being used.
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